Have you been tasked with planning a corporate event?
Have you been tasked with planning a corporate event?
Are you starting to feel overwhelmed because your to-do list seems to be growing by the second?
Don’t stress!
It’s a big job, but with the right tools, good planning, and a great venue, you will be able to create an event that will not only be enjoyable – it will be unforgettable.
The Ultimate Guide to Planning and Hosting an Amazing Corporate Event
Here are a few steps you can take to plan, create, and host an impressive event!
1. Get Clear on the Exact Type of Event You Need to Host
Planning is so much easier when you know exactly what you need. To know this, you need to be 100% clear on the type of event you’re going to host. Types of corporate events include:
- Trade shows
- Appreciation events
- Incentive events
- Board meetings
- Charity events
- Product launches
- Team-building events
2. Ask What the Goals Are for the Event
Of course, you’re going to have your own set of goals for the event, but it’s important to discuss company expectations as well.
In advance of the event, hold a brief meeting to clarify the desired message to be communicated to those attending.
The meeting doesn’t need to be lengthy – you just want to make sure everyone is on the same page so all expectations can be met. Understanding this will help you create a theme, marketing materials, and post-event follow-up activities.
3. Create a Checklist, Timeline, and Budget
Now that you’re clear on which direction you’ll be heading, the next step is to create a to-do list, a timeline based on that list, and your budget.
If you have a team working with you, you’ll need to work together to create tasks and timelines for them as well.
A great way to make everyone’s job easier is to utilize an effective system for task assignment and progress tracking.
Whether you use a spreadsheet or project management software, this will help keep every step of the event planning process under control. Make sure all team members will be privy to the information so everyone can easily track the progress.
Regarding your budget, have some extra funds stashed away just in case something comes up or for that must-need item that will take the event to the next level but isn’t quite within your budget.
4. Start Your Marketing Promotions Well in Advance
Marketing should start well-before your event, so you have time to create a buzz around it. Use every promotional resource at your fingertips, including your email list, social media, and other advertising avenues.
5. Follow Up with Attendees to Keep Your Company Fresh in Their Mind
Things don’t end once the last attendee leaves the venue.
Now, it’s time for follow-up.
Follow-up is vital because it keeps the excitement from your event alive in the mind of those who attended, and it will keep your message at the forefront of their mind.
You can schedule an email sequence to go out after the event, as well as keeping in touch on various social media platforms.
The Venue at Friendship Springs: Making Corporate Events So Much Easier
One of the best ways to reduce stress is a fantastic venue. What makes one venue better than all the rest?
First, the venue needs to be able to accommodate the size of your group.
Second, it needs to be clean, flexible, modern, and stylish.
Third, the venue should have a professional-grade kitchen so your caterer can prepare the most delicious meals and bites that will blow attendees away.
Finally, the venue should have state-of-the-art technology so presenters can have all the bells and whistles to captivate your audience.
You will get all this and more when you book your next corporate event with The Venue at Friendship Springs – a sure way to ensure you host the ultimate corporate event.
